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Accounting Tool EVERY Small Business Needs

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Amy Schmittauer
Vlog Boss Studios
PO Box 15003
Columbus, Ohio 43215



Triple S, ep. 276

Filming with a Canon T4i. Editing with Adobe Premiere Pro.


Summary coming soon…

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This was the runner up from our Facebook poll last week, but a very close second. So thanks to those of you who voted for it and patiently waited! Let’s talk about how to make money more simply, shall we?

Last year, I took my tax info to my accountant and he looked at me like I was from Mars. I’m not. Although I can understand the mixup. I hate literally dumped pages and folders full of papers and crap and called it organized. Yikes.

He told me to go home and try Freshbooks (affiliate) so next year we wouldn’t have such a hard time getting all this info together. I was hestitant because I had tried it before and I really didn’t like it, but a few years had passed.

And oh yes, you could absolutely see the growth after some time in operation. Freshbooks was now functional, beautiful and ready to make me more money more simply.

Here’s a few reasons why you really need to integrate it into your small business accounting.

1. Time tracking is SO simple

If you’re selling your time, like me, and you need to be able to report hours to your client’s bill, Freshbooks has it all built in. Whether you’re using it on your computer or on your smartphone app, you can turn their time tracking timer on, assign to a client and it will go straight to their next invoice. Boom.

2. Invoices are personalized and beautiful

You know how you’re always Googling for invoice templates to find the right one you can just add your logo to? Look no further. Freshbooks has just that. It’s perfect. It’s personalized. And no need to edit all those silly fields in Excel. It’s totally simple to change your invoice to the type you need to make sense to your paying client.

3. Auto and Recurring invoices give you more time for your business

You may also charge a monthly retainer for your clients that is agreed for a set period of time. Set up your client information and the amount they owe every month and the date and it will automatically be sent to them. Even better, if it’s the same rate every single month, you can set up recurring invoices and you literally never have to think about invoicing them every month ever again. Freshbooks will keep the accounting department running and invoicing your clients on time every time.

4. GET PAID without thinking
I hate being told to go to my mailbox and watch for a check. So I just let my clients know they can easily pay online through the Freshbooks invoice and my Paypal integration. Amy, don’t you have to pay a fee to use that? Yes. But that little fee that Paypal takes from my client payments is worth its weight in gold for me to not have to worry about a paper check, going to the bank (Hello! I live car-free!) or even entertaining a conversation with my client about how they’d like to handle. Do you want the work? Click the Paypal link and we’re done. No more discussion.

5. Client stalking is seriously awesome
If you noticed you’re missing money in your account, maybe your client didn’t pay their bill. Freshbooks will tell you in a list of all your invoices who has paid, who has looked at your invoice, and how hasn’t even clicked to look at it.

6. Expense tracking is Freshbooks’ gift to the world
I don’t know if I would like Freshbooks as much as I do if it weren’t for the amazing way of tracking expenses. I just link my account with my bank accounts and all the transactions get reported to my expenses.

7. Financial reports for DAYSSSSS
Anything you ever wanted to know about your money and more in the financial reports and on your dashboard.


Wesley Clark says:

A great insight delivered in a sincere way – I will give it a go – all the detail is there !

Napz Cherub Pellazo says:

Amazing Amy thank you for your hints and tips It brings me more idea,
Too much of a good thing can be wonderful! Be thankful for what you have; Beautiful hippie, savvy sexy social…much love 🙂

Avneet Singh says:

Hell, why you so beautiful? Be my girlfriend, I love you!! :* <3

Syazrin Mohd Noor says:

Your videos get better every week and they are getting more entertaining now. I used to depend your videos for quality information but now, its quality infos + entertainment! Mainly because of your charming personality. Keep it up, Amy 🙂

Welcome to the Tipi says:

I love Freshbooks!  I've been using them forever. 

grimthereeper says:

Your personality is awesome.

Indii Bleu says:

Lol I love your humor & your advice is VERY helpful. Also, you kinda remind me of Ellen Paige which is also helpful. Much love & success

Indii Bleu says:

Lol I love your humor & your advice is VERY helpful. Also, you kinda remind me of Ellen Paige which is also helpful. Much love & success

Mudflap2020 says:

Does anyone else see a resemblance to Ellen page?

The Le Vu's says:

Lol this was freaking hilarious. Awesome.

DKlarations says:

Oooh – Here is something to check out!

PHprof says:

Whoa!  A bit bright today.

CiSzLa says:

Great video Amy! Accounting is not a sexy topic (…I'm a CPA). Still you were able to make it sound fun!!!  I haven't tried freshbooks, but any tool that helps organize, and quickly review financial information is essential in a business. I can't explain why, but based on my experience if you regularly look at how your business is doing financially, somehow your business starts to run better.

unknown123456789ize says:

Hahaha Amy you're awesome!

Daym Drops says:

Make it Rain! 😉

Active Dad Lifestyle says:

Trying to get to your link at work and it's blocked!? It thinks your site is adult content 🙁 do you have a direct link to your freshbooks affiliate page? If not I will wait till I get home. Thanks 🙂

Shahazad Bagwan says:

You're awesome !!
As always thumbs up for those expressions!!!

CRGeek says:

It's all about the money… money… money…

hitz_em_up says:

That start to the video was just too cute. Great info on this video, you helped big time.

mysterychef1 says:

Awesome vlog Amy. I need this desperately.

Active Dad Lifestyle says:

I kept on hearing about the invoicing system on fresh books from a whole bunch of people before and never heard of the expense tracking until know.  I am glad you mentioned it. It tipped me over the edge. I'm getting fresh books for my business. 🙂  I did the same thing, this year I dropped off box full of receipts off at my tax guys and I saw his eyes get wide.

Jenn Coyle Palandro says:

hey hey! is this good for taxes? taxes completely overwhelm me and are a total mind block for getting stuff running.
Also– it's a regular forward "slash", not backslash! 🙂

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